FAQ

How to apply

Frequently Asked Questions

How can CSOs apply for funding?

Organisations should apply online via our grants portal​​.

The way to apply for a grant depends on the type of grant you are applying for:

Opportunity grant:  Application form.

Strengthening grant:  Application form.

Network grant:  Concept note, selected applicants will be invited to submit a full application form.

Strategic grant:  Expression of interest, selected applicants will be invited to submit a full application.

Please read through the guidance for each grant type to find out more about the application process and decide which grant type is relevant to your organisation.

Can I submit an application in my own format?

No. We will only accept completed AmplifyChange application forms through our online system​, so please do not submit documents in your own format or documents you may have used elsewhere.

The online application process is easy to use and will automatically save your application as you fill in your details. You can also revisit your application as many times as you wish prior to submitting the application. Once you are content with your completed application, just submit it.

Do I need to register each time I want to submit an application?

Applicants do not need to register each time they wish to apply for support. However, applicants are required to submit a new concept note/application for each funding round. Previous applications will not automatically be considered in a new funding round.  

Can I submit a video for my application?

We welcome applications that provide material such as video clips to help demonstrate and illustrate what an applicant is aiming to achieve.

Opportunity grant applicants can submit a video file or a video link as the main part of their application (instead of a written application) or as an additional piece to the written application form. Video material should address the information requested in the application form. Video clips should be no more than 5 minutes in duration.

If applying for a Strengthening or Network grant​, applicants can submit a link to a video as part of their application, however this must be in addition to the written information required in the application form.

Budget forms will still need to be completed separately and be submitted to accompany the 'technical' application. 

Which internet browser should I use for online applications?

The system will function on the latest two versions of Internet Explorer, Firefox and Google Chrome. The fastest and smoothest experience will be on Google Chrome, however the application form will function on all three.

Can I stay logged in and be inactive for long periods of time?

The system will log you out after a while if you stay inactive and it may not be obvious to you that you have been logged out (for example, if you are logged in for over an hour without using the system). If you have been away from your login screen for an hour or more the best thing to do is log out and then log back in again to avoid information being lost. The system should save your application information as you provide it, so there is no risk in logging out. But it is always good to check that the information you provide is being saved.

Can I log in via more than one internet window?

No, please only log in via one internet window, otherwise you risk losing your content.

How do I reset my password?

If you forget your password, the login section of the website contains a ‘forgot your password?’ link through which applicants can reset their passwords.

To go straight to this link please click here.

How should I describe my organisation?

Civil Society organisation:

Civil society organisations (CSOs) refer to the wide array of non-governmental and not-for-profit citizens’ associations. They have presence in public life, and provide benefits, services, or political influence to specific groups within society. CSOs include business forums, faith-based associations, labour unions, local community groups, non-governmental organisations (NGOs), philanthropic foundations, and think tanks. Branches of government (government agencies and legislators), individual businesses, political parties, and the media are not considered CSOs.

Non-Governmental organisation:

A non-governmental organisation (NGO) is a not-for-profit, voluntary citizens' group, which is organized to address issues in support of the public good. NGOs are not created to generate personal profit. Although they may have paid employees and engage in revenue-generating activities they do not distribute profits or surpluses to members or management; NGOs are voluntary. This means that they are formed voluntarily and that there is usually an element of voluntary participation in the organisation; NGOs are distinguished from informal or ad hoc groups by having some degree of formal or institutional existence. Usually, NGOs have formal statutes or other governing documents setting out their mission, objectives and scope. They are accountable to their members and donors; NGOs are independent, in particular of government and other public authorities and of political parties or commercial organisations.

Private Sector organisation:

A private sector organisation is defined as one of the following:

  1. Individual, for-profit, and commercial enterprises or businesses;
  2. Business associations and coalitions (cross-industry, multi-issue groups; cross- industry, issue-specific initiatives; industry-focused initiatives);
  3. Corporate philanthropic foundations.

Academic organisation/institution:

An academic institution is an educational institution dedicated to education and research, which grants academic degrees.

Faith-Based organisation:

Faith-based organisations (FBOs) are organisations that derive inspiration and guidance for their activities from the teachings and principles of the faith or from a particular interpretation or school of thought within that faith. They comprise a range of religious charitable organisations affiliated with one or more faith and spiritual traditions, which may include: 

  • Religious congregations (such as churches, mosques, synagogues or temples); 
  • Charities sponsored or hosted by one or more religious congregations; 
  • Non-profit organisations founded by a religious congregation or based upon faith and spiritual traditions; and 
  • Coalitions that include organisations described above 

Women-led organisation: 

A women-led organisation is one in which all or the majority of its leadership roles are filled by women. 

Youth-led organisation: 

A youth-led organisation is one that is predominantly governed and staffed by young people. 

Community based organisation: 

A community-based organisation is a group of individuals organized by and for a particular community of people based on shared interests and/or attributes. A community-based organisation focuses on issues and concerns at the local level (e.g. neighborhood, layperson, city, county), not on a national scale. They are often organised around a particular purpose or cause and tend to be grass roots in nature, working from the ground level upward to address issues. 

Grassroots organisation: 

Grassroots organisations are self-organised groups of individuals pursuing common interests through volunteer-based, non-profit organisations, that usually have a low degree of formality but a broader purpose than issue-based self-help groups, community-based organisations or neighborhood associations. 

How long do you take to process applications?

We aim to process and respond to applicants as quickly as we can.

How long we take depends on the number of applications we receive and the type of review process needed for each grant type – so it is difficult to give an exact answer.  

We conduct a thorough review of applications; then, if they are approved, we undertake due diligence and financial assessments. This can take time, as we will often need to resolve issues that may arise in order to be able to proceed with a grant agreement.      

We do these as quickly as we can, and we are continually seeking to improve on how quickly we respond.  

We welcome feedback and suggestions from applicants on how we might do things differently. 

We have listened to feedback from the July 2016 grantee survey and are speeding up the grantee contracting process. 

There is now a three-week deadline for responses during Due Diligence (DD) and Financial Management Assessments (FMA).  Read more about this process: Finance and risk

Why did my application not get funded?

All applications are reviewed thoroughly. We operate as a challenge fund and applications are considered on a competitive basis, so we cannot fund all the applications we receive.

We have an Independent Technical Review Panel and Independent Advisory Board to review and endorse applications for our larger grant types (see how we work).  

We aim to provide feedback to unsuccessful applicants on the sorts of reasons their application was not successful. 

I emailed AmplifyChange to request an update on my recent application - when will I hear back?

Our funding rounds are very popular and we receive a high volume of applications and therefore we are unable to respond to individual requests for updates on applications. 

Can I apply in any languages other than English or French?

For all of our grant windows, we can only accept applications that are written in either English or French. We will not review applications submitted in any other language. We thank you for your understanding on this matter.

Which organisations are you currently supporting?

Almost all the grantees we support are groups based in Sub-Saharan Africa and South Asia.

We aim to focus our grant funding on where the needs are greatest. Key highlights of our overall portfolio, by grant type, can be found on the Results page. 

Summary details of groups and projects we are currently supporting can be found in our grantee section, where you can search for projects by region, country, grant type and AmplifyChange priority

The system said I am not eligible but I am based in an eligible country and working on the AmplifyChange themes – please help!

The eligibility guidance for each grant type can be found on the AmplifyChange website and should answer your query about why you are not eligible.

If you have made a mistake during your eligibility check and would like to begin another one, please start the process again with a different name. 

I have asked AmplifyChange to alter their eligibility criteria, to allow my country/organisation to apply – is this possible?

We regularly review our eligibility criteria but we cannot alter these in response to individual requests.

In terms of geographic spread, our Opportunity grants have the widest eligibility. Please refer to our Opportunity grants page for more detailed information around this.

How can I stay up-to-date with news from AmplifyChange?

Please keep checking our website and follow AmplifyChange on social media for updates:

Twitter: @amplifyfund 

Facebook.com/AmplifyChange 

Instagram: @amplifychange 

Watch our videos on this website or on our YouTube Channel - WeAmplifyChange 

If you register on our website you will automatically receive emails containing information and details on calls for proposals.

If AmplifyChange ‘follows’ or ‘likes’ a group on social media, does this mean this group will have a better chance of receiving funding?

No. Social media coverage by AmplifyChange accounts will play no part in the grant-making process.

If an organisation is not registered or does not have a bank account in an eligible country, could they apply though an in-country fiscal sponsor?

AmplifyChange does not direct funding via third parties. In the case of an unregistered group, or where a bank account is not in place, AmplifyChange will discuss arrangements with the applicant.

If an organisation cannot register because of genuine security concerns, we will need a recommendation from partners we work with of the new group. If an organisation can register in their country but just haven’t yet done so, the fastest and best thing would be to start the registration process straight away, i.e. whilst applying for an AmplifyChange grant in case successful. Any successful applicant will have to undergo due diligence and financial assessments in order to get through to contracting.

How to apply > FAQs

Frequently Asked Questions: Finance and risk

 

What kind of reporting system is required from the grantees to AmplifyChange?

Grantees are required to provide light-touch reports during the grant duration. The timing of these reports will be outlined in grantee contracts.

Does AmplifyChange have a monitoring and evaluation system in place to monitor the implementation of the funds they give out?

AmplifyChange manages the grant making process via an online system called SMILE (System for Monitoring, Information, Learning and Evaluation). This system allows applications, key decisions and disbursements and indicators of progress to be tracked. It enables the grant holder and AmplifyChange team to manage and monitor grants.

What percentage of the budget is designated for overhead costs?

There is no set limit on the amount of overhead costs applicants can apply for, however AmplifyChange focuses on providing funding to directly support activities in eligible countries. Budget information should give details on what is covered by overhead costs. Applicants should present a budget which is both realistic and cost effective.

Overhead costs should be incorporated into the ‘Core Funding’ section of the budget. In instances where the overhead costs are high, relative to the project budget, these costs should be justified in the application. 

Keep in mind that the review of applications will consider overall costs in relation to, and within the context of, what is expected to be achieved and brought about as a result of AmplifyChange support.  

Do we have to resend attachments like the registration certificates, audited financial statements and other documents?

This documentation should be uploaded for each application.

Can the main applicant organisation work with partner organisations that are not registered and have no bank account?

Yes, as long as the main or lead applicant is responsible for project and financial management and will be responsible and accountable for grant resources.  

What is the AmplifyChange policy on grantees sub-granting and sub-contracting?

AmplifyChange does not permit sub-granting or on-granting.

However we do support sub-contracting. 

To sub-contract, budgeted costs can be shared among coalition members as long as they are clearly detailed in the project budget. 

In the case of consortia, the recipient organisation of AmplifyChange funding, the ‘Grantee’, is solely accountable for the use of grant funds and must be able to report on the entire funding amount spent within the consortium. The funds allocated to consortium members must be detailed by line item in the project budget, and reported on by the ‘Grantee’ in financial reports. 

Grantees should outline how they intend to manage funding allocations during the contract negotiation phase, this may involve contracting consortium members or establishing memoranda of understanding with consortia who receive funding. 

A Grantee can sub-contract to up to 6 partner organisations. 

During a grant – if a Grantee wants to put in place a sub-contract arrangement which was not identified in the budget the following applies: 

If the sub-contract is to a partner organisation which was identified as part of the proposal and detailed budget then the Grantee can put in place a sub-contract arrangement as long as the sub-contract funding does not exceed 15% of the total project budget value. 

If the sub-contract is to a partner organisation which was not identified as part of the proposal or the sub-contract exceeds 15% of the total project budget value, then the grantee must seek approval from the Grant Support Team prior to setting up the sub-contract arrangement.

We do not have audited accounts, can we provide another type of documentation?

If you are able to provide financial information for the past three years, but you do not have audited accounts, then you can provide this in the following format. The list below is in order of preference for AmplifyChange:

  1. Un-audited accounts 
  2. Management accounts 
  3. Financial statements

Can AmplifyChange cover 100% of the cost of a project or do we necessarily need co-financing?

Co-financing is not a requirement for AmplifyChange funding, however we are interested to know when a project will be co-financed. This information should be specified in the detail budget.